Skillful Minds LLP and its affiliates (“The Skill Labs” or “TSL” or “we”), is committed to respecting your privacy and to complying with applicable data protection and privacy laws and regulations.
This Recruitment Privacy Policy (“Policy”) informs you about how TSL processes information it collects about you during TSL’s recruitment activities. It sets out what kind of Personal Data TSL may collect about you and from other sources, how TSL processes your Personal Data during its recruitment activities, and what rights you have in relation to such data. “Personal Data” means information relating to you or another identifiable individual.
We may provide you additional privacy information to this Policy via supplements and other notices. If there is a difference between such notices and this Policy, the notices should be considered first.
Our products, services and websites may contain links to other companies’ websites and services that have privacy policies of their own. TSL is not responsible for the privacy practices of others and we recommend you read their privacy notices.
TSL collects Personal Data directly from you as well as from other available sources to the extent relevant and permitted by applicable local law. TSLendeavors only to collect Personal Data that are necessary for the purpose(s) for which they are collected and to retain such data for no longer than necessary for such purpose(s). Subject to applicable local law and practice, the categories of Personal Data that are typically collected and processed in the recruitment context are:
Information you provide: When provide your personal data on various forms on this website or create an account in our recruitment management system or otherwise interact with TSL (either directly or through this website or through an agency or other third party), you may be asked to provide TSL with your information, such as
Technical Information: When you access our services online, our web servers automatically create records of your visit. These records typically include IP-address, access times, the sites linked from, pages visited, the links and features used, the content viewed or requested, browser or application type, language and other such information.When you use our services or otherwise interact with us over telecommunications networks, certain additional information, such as your mobile subscription number, may be transmitted to TSL by the telecommunications operator as a standard part of that communication. See also our Cookie policy.
Depending on the location of the position, you may be offered the opportunity to provide diversity data such as race, gender, etc. Provision of this diversity data is additional, and no employment decision will be made on the basis of this data.
Other information, such as information found from public sources as well as information related to credit or background checks, depending on the position you are applying for, and where necessary for the recruitment activities.
TSL will collect, use, store and otherwise process your Personal Data for the purposes of TSL’s recruitment or resourcing services. Additionally, your Personal Data may be processed for other purposes you have consented to, or in cases where another legal basis applies or where we are legally allowed to do so. Whenever necessary and subject to statutory record-keeping requirements, TSL will delete and/or anonymize Personal Data that are no longer needed. If there has not been any recent activity on your profile, we may delete your profile after a reasonable time in compliance with applicable laws. Otherwise we will maintain your profile as long as you retain it actively in our systems for you to be able to apply for available positions which may become available to you from time-to-time.
TSL will process your Personal Data for the following purposes:
Communicating with you, in context of recruitment services, such as:
Managing recruitment and resourcing services, including activities related to Human Resource planning. In the course of recruitment activities, we may use your information:
Other Communications, such as:
We may use your Personal Data to develop and improve our recruitment processes, websites and other product & services. Where feasible, we use aggregated anonymous information in context of the development activities.
If you are hiredat TSL, for populating your employee file and various systems and tools used in connection with employment at TSL. Upon hire, your Personal Data will be subject to the TSL Employment Policy in lieu of this Policy.
Legal and regulatory compliance, including obtaining and releasing Personal Data as required by law, judicial organizations or practice in order to comply with legal obligations imposed on us.
TSL processes your Personal Data pursuant to several legal bases, depending on the type of data and purpose of the processing. Under most circumstances, TSL’s processing of your Personal Data in the recruitment context is based on your request in the anticipation of benefiting from TSL’s recruitment services. TSL will also process this information where required to comply with legal obligations to which it is subject, such as governmental reporting obligations. In some circumstances, TSL will process your Personal Data pursuant to its own legitimate interests in operating its business, including conducting the above described activities for internal administrative purposes and ensuring network and information security. A different legal basis may be provided at the point where Personal Data is collected.
TSL aims to limit the collection of *Sensitive Information and shall only collect Sensitive Information if there is a legal justification for processing it, or if it is collected and processed with your express consent.
TSL recognizes the additional need to protect Sensitive Information. All Sensitive Information is processed in strict compliance with applicable local law and only by a restricted number of individuals who have a clear and justified need to know such information.
Sensitive Information may be processed where necessary to enable TSL to exercise its legal rights or perform its legal obligations in the field of labour law or related fields of law. Examples of such obligations include ensuring the health and safety of TSL’s employees through the provision of a safe working environment or where the processing is carried out by a doctor or similar health professional bound by a duty of confidentiality to you and is necessary for medical purposes.
It is TSL’s responsibility to implement appropriate access control measures to ensure that your Personal Data is only accessed by persons having a clear need to know such information.
The extent to which your Personal Data are made accessible will depend upon the nature of the data concerned. Prior to hire, your Personal Data is not made widely available. Some Personal Data, such as your resume, job history, and other information relevant to assessing your fitness for the position to which you are being considered for, are made available as needed to the TSL team and TSL clients you are seeking to join, others within TSL with a stake in the applied for role, and appropriate members of the TSL Human Resources Department. Except as needed to assess your qualifications for the role, access to most of your Personal Data is restricted to certain experts (e.g. Human Resources, IT or Legal) to the extent necessary to perform their work tasks.
TSL will not sell, lease, rent or otherwise disclose your Personal Data except as provided in this section:
Privacy and security are key considerations for TSL. We have assigned specific responsibilities to address privacy and security related matters. We enforce our internal policies and guidelines through an appropriate selection of activities, including proactive and reactive risk management, security and privacy engineering, training and assessments. We take appropriate steps to address online security, physical security, risk of data loss and other such risks taking into consideration the risk represented by the processing and the nature of the data being protected. Also, we limit access to our data bases containing Personal Data to authorized persons having a justified need to access such information.
We take reasonable steps to keep the Personal Data we possess accurate and to delete incorrect or unnecessary Personal Data. We encourage you to access your Personal Data through your account from time to time to ensure that it is up to date. To the extent permitted or required by applicable local law or subject to your consent, we may use public sources in order to verify that Personal Data we hold is correct.
With respect to the processing of your Personal Data, you will always have the rights as provided by applicable local law. In addition, this Policy provides you with the following rights:
Right to access: You are entitled to be informed of what Personal Data TSL holds about you, the purposes for which they are being processed and categories of recipients to whom they are being or may be disclosed. There may be certain categories of information prescribed by applicable local law that TSL may lawfully withhold. If TSL declines to provide access to any of the Personal Data you request, you will be provided with the reasons for such a decision.
Right to request correction and deletion: Subject to applicable local law, you may be entitled to request TSL to rectify, delete or block (as appropriate) your Personal Data that is incorrect, incomplete or unnecessary.
Right to data portability: Subject to applicable local law, you may be entitled to receive a copy of certain Personal Data in a commonly used machine-readable format.
Right to object: You may object to TSL’s processing of your Personal Data on compelling, legitimate grounds relating to your circumstances. Despite your objections, TSL may be required or permitted by law to process your Personal Data.
Right to restriction of processing: You have the right to require TSL to restrict its processing of your Personal Data (1) during verification of whether your right to object applies; (2) if you contest the accuracy of the Personal Data, for the period enabling TSL to verify the accuracy of the Personal Data; (3) if TSL’s processing is unlawful; and (4) TSL no longer needs your Personal Data for the purposes of the processing, but you wish TSL to retain the data for the establishment, exercise, or defense of legal claims. During the restricted processing period, TSL will only process the Personal Data for storage purposes, with your consent, for the establishment, defense or exercise of legal claims, or other purposes permitted by law.
Remedies in case of a violation: You are entitled to all rights and remedies provided by local applicable law. Generally, you should seek redress in respect of a violation of this Policy from the TSL company which originally collected the relevant Personal Data.
Right to withdraw consent: Where the data processing is based on your consent, you may withdraw that consent at any time. Withdrawal of that consent will not affect the lawfulness of processing based on that consent prior to its withdrawal.
Right to lodge a complaint with a supervisory authority: If you are located in a European Union member state or within the European Economic Area, you have the right to lodge a complaint about TSL’s data collection and processing actions with the supervisory authority concerned.
There will be no adverse consequences in you exercising your rights as mentioned above. You are encouraged to use available TSL recruitment tools to access, view and edit your profile. You may be able to delete the entire profile directly from the available tools or you may be required to request such deletion of your profile by contacting your available recruitment support.
In case you revoke your consent or object to certain processing activities or delete your profile completely, TSL may be unable to continue the recruitment service with you.
Skillful Minds LLP is the controller of your Personal Data. If you have any queries about your Personal Data, contact primarily the relevant recruiting personnel through provided contacts or channels. Note that you may access and manage much of your Personal Data online by using the available profile management tools.
If you want to exercise your rights as described in the previous section of this Policy you may make a request in writing through provided contacts or channels.
TSL may need to identify you and to ask for additional information to be able to fulfill your request. TSL will fulfill your request within the timeframes required by applicable local law or, in the absence of such timeframes, within a reasonable time.
You may also contact TSL if you have any queries concerning Privacy matters. Such queries and concerns may be made or reported in writing to the below address:
TSL may from time to time change this Policy or change, modify or withdraw access to this site at any time with or without notice. We recommend that you re-visit this Policy from time to time to learn of any such changes to this Policy.
* “Sensitive Information” means special categories of Personal Data as defined under applicable laws that may be processed only when there is a legal justification (e.g. authorized by law in the field of employment) or with the individual’s consent. Such special categories include but are not limited to Personal Data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, or data which concerns their health or sex life or sexual orientation.